We do not replace your accounting backbone. We bring grower purchases and weighbridge records, batch and field traceability, laboratory analyses, yield and loss calculations, cold-store tracking and the document chain required for export together in a single operational layer. The source code stays with you.
In agricultural processing the season is short, volumes are heavy and decisions come fast. A record-keeping routine not built before the intake period cannot be recovered during the season; and every yield and traceability question rests on exactly that record.
Accounting and the public-sector side are well established in this industry; the gap opens in the processing stretch between the intake weighbridge and finished-goods dispatch. In most plants that stretch runs on weighbridge slips and a notebook.
| Layer | Software in use today | The gap it leaves |
|---|---|---|
| General ERP / accounting (horizontal backbone) | Logo Tiger, Logo Netsis, Mikro, DIA | Solid on customer and supplier accounts, stock, finance and e-documents, and it carries the producer receipt side too; it should stay in place. Its limit is that it does not carry the concepts before intake and during processing: weighbridge weighings, moisture and quality deduction rules, batch mixing and yield are not standard in these systems. The receipt is issued correctly, but the calculation behind the receipt leaves no trace. |
| Public-sector systems | The Farmer Registration System and related agricultural registries, TARSİM | Registration, support payments and insurance on the grower side run in these systems and are the grower's own responsibility. Linking them to the processing plant's own traceability and quality records is the plant's job. When a buyer asks who a product came from, it is the plant's own records that must answer, not the public system. |
| Weighbridge and weighing | Weighbridge indicators and their manufacturers' software | They weigh correctly and most models offer an output interface; the hardware is rarely the problem. The problem is that connecting the weighing to the grower's account, the batch and the quality deduction requires a separate layer. Without that link the slip is written by hand, and the busiest moment of the intake season is exactly where most errors happen. |
| Laboratory and quality | The analysis instruments' own software, paper forms | Moisture, aflatoxin and similar analyses are run regularly and measurement quality is rarely the problem. The problem is that the results are not linked to the batch. When a buyer asks for a report or a problem surfaces, the record is hunted for; yet these analyses are the strongest objective evidence an exporter holds, and they lose most of their value when not tied to the batch. |
| Certification and buyer audits | The certification bodies' own document schemes, Excel tracking sheets | Good agricultural practice, organic and food-safety certificates demand continuous records; an audit does not look at a single day, it looks for the trail kept across the whole period. When records are scattered, preparation becomes a job rebuilt from scratch every year and the gaps show up during the audit. This is one of the most easily preventable yet most frequently recurring cost items. |
| Warehouse and cold chain | Temperature loggers, warehouse ledgers | Temperature is monitored and recorded but never linked to the product batch. When warehouse stock is not kept by batch and grade, first-in-first-out and shelf-life management cannot actually be applied. The result is the oldest product sitting in the store and losing value over time; a loss that appears as a separate line in no report. |
Our solution does not compete with your existing systems. It builds the chain that ties the purchase to the grower, the batch to the analysis, the analysis to the product and the product to the document — and produces a picture you can act on during the season.
Weighings are captured directly from the weighbridge; tare, moisture and quality deductions are calculated by defined rules. The slip is generated from the record, not written by hand. The grower's account and advance set-offs run on the same record.
Which grower's deliveries were mixed into which batch is recorded. The chain is queried in both directions: which products came out of a batch, and which growers a product came from.
Raw product in, the losses at each processing step and finished product out are tracked together. Yield is calculated per batch; process losses show up without waiting for season end.
Analysis results are tied to the batch record; values outside the limits raise an alert. When a buyer asks for a report, the batch's analysis comes up without an archive search.
Stock is tracked by batch, grade and intake date; first-in-first-out becomes workable. Temperature records are linked to the batch.
Certificate and document validity is tracked in one calendar; the records requested in audits are compiled. At season end, grower, quality and yield comparisons are reported.
Not every plant needs all of them. In plants with heavy intake, the weighbridge and grower side comes first; in export-led plants, the traceability and document chain.
Weighbridge integration, tare and deduction rules, grower current accounts, advance and set-off tracking; the slip generated from the record.
Detailed page → QRBatch-level traceability from intake to dispatch; preserving the source growers in mixed batches and tracing backwards.
Detailed page → MESRecording quantities in and out at the cracking, sorting, drying and packing steps; yield and loss calculated per batch.
Detailed page → LIMSLinking moisture and food-safety analyses to the batch, limit checks and report output ready to hand to the buyer.
Detailed page → WMSStock by batch and grade, dispatch discipline by intake date, temperature records linked to the batch.
Detailed page → QMSKeeping the records within certificate scope continuously compiled, a document validity calendar and an audit file that comes out ready.
Detailed page → APIGenerating packing lists, batch lists and analysis reports from production data; preparing the data that goes to the origin and customs side.
Detailed page → BIPurchase, yield and cost reports by grower, region, grade and period; year-on-year comparison.
Detailed page →Your accounting backbone stays in place. The layer we build runs the operational chain from the intake yard through processing to dispatch, and sends the financial side ready, reconciled data.
Our integration approach →We talk through your plant structure, your intake model, your product range and your current ERP. Together we identify the point that hurts most and draw a realistic frame; at this stage understanding comes before selling. No obligation.
We walk the flow on site, from the weighbridge to the processing line, from the laboratory to the warehouse and dispatch. We learn from the floor how the deduction rules are actually applied; those rules are the heart of the system.
We decide which module to build first; weighbridge intake and batch traceability usually deliver the highest return. Scope is planned around the season calendar; a go-live that lands in the intake period is avoided.
The system is developed and run in parallel with the current routine on a limited product group. Generated slips and calculations are compared with the manual ones; every divergence is examined.
The remaining modules are added in turn and the integrations are switched on. Users are trained, and documentation and source code are handed over. Maintenance and support run as a separate agreement.
In this industry the calendar belongs to the crop, not the plant. We schedule go-lives outside the intake peak; changing systems mid-season helps nobody.
In most plants moisture and quality deductions run on spoken rules. Writing them down and defining them is the foundation of both the grower relationship and the system.
Everything we build, source code included, belongs to you. We do not leave behind a structure designed to keep you dependent on a supplier.
We are a team that has installed weighbridge and label stations; we know the reality on the hardware side. Getting the weighing to flow into the system is the first and most tangible step of this job.
We do not change everything at once. We start on the intake side and expand as the gains show; progressing without stopping production is essential.
Documentation and a handover package are part of the job. If another team takes over tomorrow, we deliver in a state they can take over.
We advise against it. The intake period is the busiest and least forgiving time in these plants; squeezing a system change into that window inflates the risk for no reason. We plan around the off-season and bring the intake module live, already tested, before the season starts. We write that constraint into the calendar from day one.
Most weighbridge indicators offer an output interface and can be connected; the device model is examined during discovery. Where a connection is not possible, a screen is set up for fast, validated entry of the weighing. As a team that has installed weighbridge and label stations, we know the reality of this side; we say what is possible by looking at the device, not by guessing.
Mixing is in the nature of this industry, and traceability is built accordingly: which intake records a batch was made from is stored with its proportions. Tracing back from a product then yields not a single grower, but the list of growers that went into that batch. This is the approach that works in the industry and is what audits expect.
That is the most common situation, and it is the first phase of the job anyway. The rules are drawn out together with your intake supervisor and put in writing. That work is valuable on its own; in most plants, it is here that different people applying different deductions to the same product is seen for the first time.
Directly, because most of the records an audit asks for already accumulate in this system: batch traceability, analysis results, storage conditions and document validity. We do not issue the certificate itself and we take no auditor role; we reduce the preparation burden and the file-gathering time.
Then the financial side stays there and we do not change it. The gap is usually not in the receipt itself but before it: the weighbridge weighing, the deduction calculation, the batch link and the quality record. This layer produces that information and sends it to the ERP ready-made; there is no need to keep records in two places.
The timeline depends on the scope and is given in writing after discovery. In this industry the extra factor is the season calendar; we plan around it rather than boiling it down to a single promised number. Our approach is to have the intake module ready quickly and add the rest outside the season.
A working system, its source code, the database and handover documentation. User training and initial support are part of the scope. Maintenance and further development then run under a separate agreement; you are not obliged to sign it — you can also maintain the system with your own team.
Let us examine your plant on site, from the intake yard to the processing line and from the laboratory to the warehouse, and decide together where to start.
